Searching through Outlook email can prove to be a tough task if you are someone like me with multiple PST files and tens of thousands of emails spanning decades. Most corporate environments use Outlook for email and many people end up having business and personal email stored in Outlook.In older versions of Outlook, you needed third-party add-ons like Xobni for searching your email quickly. Thankfully, since Office 2010, Microsoft has created a usable search function that actually works and lets you find emails quickly using a wide variety of filters. You can search for text, addresses, attachments, senders, etc and you can filter by date, size, subject, importance and more.In this article, I’m going to show you how to make sure all your emails are indexed by Windows and then how to perform different types of searches depending on what you are looking for.Note that this article assumes you are working on Office 2010, 2013 or 2016 as those versions are the best for searching. Turn On IndexingBefore you can perform lightning fast searches in Outlook, you need to make sure all of your emails have been indexed. To check this, go ahead and click in the search box that you see at the top of your email mailbox. When you click in the search box, you’ll see the Search Tools tab appears in the ribbon.
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